Procedures of Procurement Process

There are several steps to the detailed procurement procedures that the management of purchases and stores should do during the practice of repetitive work, and highlight the importance of these procedures because they contribute to reduce the pressure on the company and the control and measurement of performance and integration.

Receiving requests and identifying requirements:

The first step of the procurement process begins with the receipt of orders from the Department of Stores or from the departments that have the need for the required procurement through a special form, which requires monitoring and follow-up inventory permanently, to make sure that there are no items in the stores, Available for storage to determine the quantity that can be accommodated.

Determination of contractual specifications is considered as the basis of procurement process, as any  specification or description, that is poorly mentioned or stipulated, would definitely be a major reason for companies' failure in delivery of goods and services required by the client. Contractors, suppliers,  and  vendors  often  use  contract  specifications  and  the  related conditions  as  an  opportunity  to  submit  claims,  complaints,  and  require alterations and amendments of the works, or products and services.

Therefore, this course entitled "Procedures of Procurement Process" is intended to develop the basic skills for forming specifications  of  contracts  and  procurement  agreements,  in  addition  to explaining the significance of such contract specifications, and their impact on the overall procurement process.

By the end of the course, participants will be able to:

This course offers this course to the following categories:

• Procurement Personnel.
• Contract analysts.
• Law Officers.
• Managers and Directors of Companies and Enterprises.
• Law Students.
• Managers of companies and enterprises.
• Personnel in charge of Law Departments in business and commercial firms.
• Businessmen wishing to develop their legal skills.
• Employees in the field of legal Management.
• Students and graduates of faculties of law at various universities.
• Trainee lawyers.

Course Objectives:

• Understanding the    significant    role    of    proper    and    accurate determination of contract specifications, throughout the procurement cycle.
• To assess the legal importance of contract specifications, besides the strategic significance of the "Invitation to tenders" process.
• Identifying the impact of different types of contract specifications on prospective bidders.
• Understanding the  role  of  technical  proposals,  in  the  evaluation  of tenders.
• Adopting the   proper   international   standards   or   the   enterprise criterions where and when necessary.
• The definition of doubtful and weak descriptive specifications.
• The definition   of   deficiently   formed   or   inaccurately   defined descriptive specifications.
• Identifying the    differences    between    functional    and    detailed specifications, in addition to the performance specifications, and the risks inherent in each of them.
• Learning how to change the contract language, and the punctuation of the meaning of an item or article of law.
• Writing and forming specifications, to meet the working requirements and needs  in  the  local  environment  of  the  state,  in  which  the participants operate.